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How to Introduce Your New Employee [Sample New Employee Introduction Email Templates]

New Employee Intro Letter


Since this blog post is about introductions, I thought it would be fitting to start off by introducing myself.

My name is Julia Daihl, which I’m still trying to get used to saying, since this is a fairly new name for me! I’ll be celebrating six months of marriage later this month (whoa). I am also a fairly new Baudvillian, as my first day on the job as Baudville’s Content Marketing Specialist was two days before I left for Iceland to get married (also whoa). I have a sweet spot for strong branding and believe that some grammar rules are meant to be broken. When I’m not dreaming up new content ideas, you can find me snuggling my mini Aussie pup, Foster, and drinking a good beer from one of my favorite local spots here in Grand Rapids, MI.

How’d I do? You now know my name, job title, and a few fun facts about myself. A good introduction should include all three of those elements. We’ll dive into that some more later.

How to Introduce Your New Employees

New employee introductions are extremely valuable. It sounds silly, but for a company that has 100+ employees and possibly multiple locations, introductions are constant.  

Introductions make new hires feel important. And though new employees may not personally meet every other employee, helping them feel a part of the team, your tribe, helps solidify the company.

We’ve drummed up a few ideas on how to introduce new employees to both their internal team and to clients, along with a few email introduction samples.


How to Introduce a New Employee to Your Internal Team

Being new is intimidating for most. A warm welcome from your new team helps keep those first day jitters at the door. When introducing a new employee to the team, it’s best to personally introduce them as they will most likely be working side by side with those team members throughout the year.

Schedule a team lunch on their first day and welcome them with a first day gift like an onboarding kit that includes a card each team member can sign!

Make sure you pronounce their name correctly and include the role they are taking on, as well as direction on how their fellow teammates will be interacting with them.

For a small team, it would be fun to break the ice along with the introduction. An ice breaker game or two would be great for that. For larger teams or company-wide introductions, an intro at your next meeting is always a good idea or an email would be best.


How to Introduce a New Employee to the Company

Adding new talent and heart is exciting, even if this addition is not directly in your department. Introductions of new team members to the whole company are important for both the new hire and the existing team. The new kid on the block and confirm “yes, I’m new here, please stop staring at me” and the rest of the staff can confidently stop staring at the new employee because they have confirmation that they belong there.

You can do a company-wide introduction a few ways. If your company hosts all-staff meetings, introduce them in person at the next meeting. Or host cross training sessions, where the new hire can sit down and learn about the company and its staff members within the other departments.

Set up an introduction fair (this would work if you have multiple new employees at once like new interns). It’s similar to a job fair, but departments all set up a station instead of other companies. The new hires could visit each group and meet people one on one. This would be great to tie into orientation and your onboarding plan.


How to Introduce a New Employee to Your Clients

Just like internal team introductions, it’s important to let clients know that your team is expanding. An email with the new employee’s name, job title, education/work experience background, and a fun fact is informative while being enjoyable!

Make sure it’s clear to your clients in your email introduction what they can expect from the new employee moving forward. Are they their new direct contact? Will the new employee be in touch with them on further on new opportunities, etc.


New Employee Introduction Email Samples

Here are a few examples of how you can introduce a new employee via email.


New Employee Introduction Email: Internal Team

[Department] Team,

I am happy to announce a new team member that will be joining in our business efforts. They are [positive attribute] and come to us from [past job] with [key work experience].

You can lean on them for [key responsibilities in role] and in their free time, they like to [two fun facts].

We are excited to have [new employee’s name] be a part of our community. Please join me in giving them a big warm welcome!


New Employee Introduction Email: Entire Company


As you know, we have been looking for someone to join us as a [job title] and I am thrilled to announce we hired [new employee name] for that role! They join us with [key work experience] and are almost as excited to be a part of the [company name] community as we are to have them.

[new employee name] likes to [two-three fun facts].

Please make sure that introduce yourself to [new employee name] in the next few weeks and make them feel welcomed!


New Employee Introduction Email: Clients

[Client Name],

As one of our valued clients, it is important that we keep you up to date with the current happenings here at [company]. We are excited to introduce you to our new [job title][new employee name]! They come to us with [key work experience] and [two fun facts].

In the next few weeks [new employee name] will be training with me as they transition into their new role. W appreciate your patience and understanding as they learn.

Thank you for your continued support. If you have any questions through this transition or about [new employee name] please eel free to reach out!

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