How to Make a New Hire Feel Special

June 27, 2019 Julia Daihl



Making sure new hires feel welcomed is important. The way you say it (or show it) can make your new hires’ first days the best ever or the worst ever. It’s a starting point that sets the precedent for how their experience at your company will be.

"As much as 20% of staff turnover happens within the first 45 days of employment." - UrbanBound

How to Make a New Hire Feel Special

Pre-boarding Gift

Send a gift on day zero right to their door. Not only is it a sweet surprise, it’s a great way to diffuse new employee jitters and build more excitement for starting their new role.

Onboarding Gift

A first-day gift will keep the momentum of excitement going. It’s also a way for the new hire’s team members to personally say “welcome.”



Welcome to the Team Email

Welcome letters are pretty much expected when you start a new job. Sending the official letter via email gives you an opportunity to solidify your excitement to start!

Here’s a sample email:


Subject: YAY for your first day!

Hi [New Hire],

Welcome to [Company Name]! We are looking forward to your first day, [Date]! You’ll be a great addition to our team, and we can’t wait to work with you!

For your first day, please plan to arrive at [Time] with the attached forms filled out and proper identification. You can park on the [Direction] side of the building and use our main entrance. You will have orientation to cover our company policies and work out nitty-gritty paperwork for the first half of the morning. After that, you will be taken on a tour of our facility (please make sure you are wearing closed toe shoes) and break for lunch with your new team! The rest of the day will be for you to get acclimated to your new work space with a manager meeting to go over what you can expect for the remainder of the week.

If you have any questions or there is anything we can help you with in the meantime, please reach out. Again, welcome to the team! We are all looking forward to your start!



Make your email playful by adding a welcome to the team meme in there, like one of these ones:



Be Ready for Their Arrival

Being unprepared for their start is one sure way to make a new hire feel unimportant. Make sure any forms and policies are ready to go, tours are planned, and an onboarding schedule is created.


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For more onboarding tips, tricks, and inspiration, click here!


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